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Views
A view is a tool that displays data from a database. Multiple views can share the same data source but show different sets of information in various formats. Think of a view as a real-time updated window that only displays data you care about.
View Types
In Bika.ai, main view types include:
View Type | Display Style | Best Use Cases |
---|---|---|
Grid View | Traditional spreadsheet layout with columns (fields) and rows (records) | Managing large datasets (e.g., customer lists, product inventories) |
Gallery View | Visual card display using images from attachments as covers | Showcasing business cards, product images, or menus requiring visual presentation |
Kanban View | Task cards grouped in columns representing statuses/stages | Drag-and-drop workflow management (e.g., tracking project stages) |
Gantt View | Timeline view showing task durations/dependencies | Project planning and progress tracking (Coming Soon) |
Form View | Custom data entry forms with shareable links | Streamlining external data collection (Coming Soon) |
More view details: Help Center > Views
Basic Operations
Create a View
- Open your base database page.
- Click + New View in the view list (top navigation bar).
- Name your view, select a view type, and confirm.


Customize Views
Each view can be independently configured.
Access Settings:
- Click ••• next to the view name.
- Select View Settings.


Filtering
Only display records meeting specific criteria (e.g., show tasks marked "Completed").
Setup:
- In View Settings > Filters.
- Set field-based conditions.


Grouping
Organize records by a field value (e.g., group customers by region).
Steps:
- Navigate to Grouping in View Settings.
- Select grouping field.


Column Management
Adjust field order and visibility (except the first column, which remains fixed).
Options:
- Drag handle (☰) to reorder columns
- Click visibility icon (👁️) to show/hide columns


Card Display Options
Set Cover Image
For Gallery and Kanban Views:
- Create an Attachment field in your database.
- In View Settings > Cover, select the attachment field. The first image in each record’s attachment will auto-display as the cover.


Adjust Card Layout
Control how many cards show per row:
- Go to Card Layout in View Settings.
- Choose cards per row (more cards = smaller individual size).

Delete a View
Steps:
- Click ••• next to the view name.
- Select Delete.
- Confirm in the pop-up window.


Recommend Reading
- Bika.ai vs Airtable: Building an Automated Workflow for Email Reminder
- The Ultimate Solution for Real-time System Status Updates: Bika.ai's HTTP Monitoring Template
- Data Automation with Bika.ai: Unlocking New Potential for Rotating Duty Reminder(Wecom) in Team work plan
- Revolutionize Team Collaboration with DingTalk Scheduled Notifications
- Automated Birthday Email Celebration: Airtable Alternative to Automate birthday campaigns
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