Database Views

A view is a tool that displays data from a database.

Multiple views can share the same data source but show different sets of information in various formats. Think of a view as a real-time updated window that only displays data you care about.

Types of views

In Bika.ai, main view types include:

More details: Help Center > Views

Basic operations of views

Create a View

1. Open your base database page.
2. Click + New View in the view list (top navigation bar).
3. Name your view, select a view type, and saving.

View setting

Each view can be independently configured.

Access Settings:

1. Click ••• next to the view name.
2. Select "View Settings", and adjust the content displayed in the view settings panel as needed

Filter

The Filter function allows you to display only the data that meets certain criteria.

For example, you can set conditions to display only tasks with the status "Completed".

Setup method:

1. Go to the Filter option in the view settings.
2. Select one or more fields and set the corresponding conditions.

Group

The Group function can categorize and display data by specified fields.

For example, in customer data, you can group by region.

Operation steps:

1. Enter the view settings and find the group settings.
2. Select the field for grouping.
3. The data will be automatically classified and displayed according to the selected fields.

Field sorting and hiding

You can customize the order in which fields in the view are displayed and whether they are hidden.

Attention:

• The fields in the first column are fixed and cannot be sorted or hidden.
• Other fields can be changed in order by dragging the left handle, or by clicking the right eye icon to hide.

Operation steps:

1. Enter View Settings and click Field Settings.
2. Drag or click the corresponding icon to adjust the field display.

Row height

The row height setting allows you to adjust the height of each row in the grid view to suit different display needs.

Steps:

1. Go to the view settings and find the Row height option.
2. Select the appropriate row height option, such as Medium, Tall, or Extra Tall.
3. The view automatically adjusts based on your selections.

Set cover

In the Gallery view and Kanban view, you can set a cover image for each card.

Operation steps:

1. Ensure that the attachment field is created in the database.
2. Find the Cover Settings option in View Settings.
3. Select the corresponding attachment field as the cover source.

Bika.ai will automatically use the picture in the attachment as the card cover.

Set card layout

You can configure the layout in Gallery view and Kanban view to control how many cards are displayed per row.

Setup method:

1. Go to the number of cards option in the view settings.
2. Set the number of cards displayed per line.

More cards will reduce the width of individual cards to accommodate different screens and display needs.

Delete view

If you no longer need a view, you can delete it.

Operation steps:

1. Click the "More" icon on the right side of the view list.
2. Select the "Delete" option.
3. Click Confirm Delete View in the pop-up modal.

Recommend AI Automation Templates

Discourse Community Manager

Discourse Community Manager Agent is an AI community assistant that helps you quickly generate clear, friendly, and well-structured replies to user posts. This AI reply generator makes community moderation easier, faster, and more professional.

HR Knowledge Base

The HR Knowledge Base template provides team members with a clear view of HR knowledge, processes, and data. Access detailed policies, procedures, employee orientation guides, and resource links easily. Track updates with HR dashboards, visualize insights, and ensure regulatory compliance while supporting efficient HR workflow, reporting, and continuous learning across your organization.

AI Automated Task Management

Helps teams efficiently manage weekly tasks. Through a series of automation tools, including task summaries, progress reminders, and personal summary reports, team members can promptly obtain task information and progress, thereby improving collaboration efficiency and work transparency. By using these automation features, teams can maintain efficient operations and ensure that each member has a clear understanding and sense of responsibility for their tasks.

AI Invoice Information Recognition

This AI Invoice Information Recognition template uses invoice OCR AI to automatically extract key fields from invoice images and turn manual entry into financial data automation. Set up an end-to-end invoice processing workflow that captures invoice numbers, dates, amounts, and taxes, and stores everything in a structured database. Extend the same flow to receipt data extraction and purchase order processing so finance teams, SMEs, and accountants can handle bulk documents faster, reduce errors, and keep all financial data accurate and searchable.

HR Team Project Tracker

Streamline HR project management with Bika.ai’s HR workflow template. Our HR automation tools help teams manage staff programs, task assignments, internal requests, and deadlines all in one place. Improve HR task management, reduce manual follow-ups, and keep every project on track with automated reminders and centralized dashboards.

Expense Tracking

Easily manage your personal and team expenses with Bika.ai’s expense tracking template. Track receipts, monitor shared expenses, gain actionable spending insights, and visualize financial data with an intuitive expense dashboard designed to simplify budgeting and control finances efficiently.