HR Knowledge Base

The HR Knowledge Base is a well-structured table designed to efficiently manage and share your human resources knowledge. It provides team members with clear insights into policies, processes, and benefits. By offering easy access to detailed information and resource links, it ensures HR information remains updated, fostering continuous learning and compliance with relevant regulations.

Instructions for Use

This template contains a table named "Topics" and a dashboard called "Data Overview." In the "Topics" table:

• Add desired HR topics to the "Entry" column.
• Review the corresponding "Details" section to gain a clear understanding of the subject matter.
• The "Resource" column conveniently provides related links for direct access.
• Regularly review and update topic content based on the evolving needs of your organization.

Finally, the Data Overview dashboard generates visualized data, allowing you to quickly view the total number of topics, distribution of areas, and the status ratio of reviews.

Target Audience

1. HR Professionals: Simplify knowledge management and information dissemination.
2. Managers and Supervisors: Support informed decision-making in HR-related matters.
3. Employees: Clarify HR-related procedures and understand entitled benefits.

Use Cases

1. Recruitment Processes: Streamline candidate onboarding and new employee orientation.
2. Training Initiatives: Plan and execute employee development programs.
3. Performance Management: Conduct fair and effective performance evaluations.

FAQ

1. How do I categorize topics (e.g., "Benefits" vs. "Conduct")?

The Topics table typically uses a "Single Select" field for categorization.

1. Click the cell in the "Area" or "Category" column.
2. Select an existing tag or type a new one to create it.
3. You can then use the "Group" button in the toolbar to organize the list by these categories.

2. Can I upload PDF files (like the Employee Handbook) directly?

Yes.

1. In the Topics table, add an "Attachment" field (if one doesn't exist, click "+" on the right side of the headers).
2. Drag and drop your PDF or Word documents directly into the cell.
3. Users can preview or download the file directly from the browser.

3. How do I share this with employees so they can't edit it?

1. Open the "Topics" view.
2. Click the "Share" button in the top right.
3. Set the permission to "Read Only".
4. Copy the link and distribute it to your company; they will be able to search and view but not change data.

4. How does the dashboard calculate the "Review Status"?

The dashboard visualizes the data currently in your Topics table.

1. Ensure you are using a "Status" column (e.g., Active, Needs Review, Archived).
2. Whenever you update a record's status, the Data Overview charts will automatically update to reflect the new distribution.