Simple Applicant Tracker

The "Simple Applicant Tracker" is a template designed for managing the recruitment process, aimed at helping users track various stages of recruitment more efficiently.

This template primarily consists of three sheets:

• Applicants sheet: Used to store information about job applicants, this sheet serves as one of the core sources of data in the entire recruitment tracking system, providing a comprehensive understanding of each applicant's situation.
• Positions sheet: Focuses on the relevant information of open positions, enabling recruiters to clearly understand the requirements and demands of each position.
• Interviews sheet: Specifically for managing interviewee information, it records which applicants have been interviewed.

How to Use the "Simple Applicant Tracker"

1. Applicants Sheet
   • When receiving a new job application, open the applicants sheet and enter the applicant's basic information in the corresponding fields.
   • If the applicant provides a resume, you can upload it to the attachment field for future reference.
2. Positions Sheet
   • Before or during the recruitment process, enter detailed information about each recruitment position in the positions sheet.
3. Interviews Sheet
   • When scheduling an interview for a specific applicant, simply associate the interviewer with the corresponding applicant in the interviews sheet.

Target Users of "Simple Applicant Tracker"

1. Recruitment Officers

   • They oversee the recruitment process and track applicant information efficiently.

2. Human Resources Managers

   • They monitor recruitment progress and devise strategic human resources planning.

3. Department Heads

   • They grasp departmental recruitment needs and actively participate in recruitment decisions.

Use Cases of "Simple Applicant Tracker"

1. Efficient Recruitment Process Management

   • Efficiently manage the entire recruitment process to ensure accurate and streamlined records.

2. Data Analysis and Informed Decision-making

   • Leverage data analysis to support informed and strategic recruitment decisions.

3. Seamless Interdepartmental Collaboration

   • Facilitate seamless communication between departments and harmonize recruitment plans effectively.

FAQ

1. How do I move an applicant from the initial application to the interview stage?

In the Interviews sheet, create a new record and use the "Applicant" link field to select their name from the Applicants sheet. This creates a permanent connection between the candidate's profile and their specific interview details.

2. Can I track the status of each position (e.g., "Open" or "Filled")?

Yes. In the Positions sheet, you can use a single-select field to label each job's current status. This allows you to filter the view to show only active openings, making it easier for department heads to see which roles still need candidates.

3. Is there a way to view all interviews scheduled for a specific week?

You can switch the view in the Interviews sheet to a Calendar View. By using the "Interview Date" field, the tracker will automatically plot all scheduled meetings on a calendar, helping recruitment officers manage their time and avoid scheduling conflicts.