💡 Why Use Auto Send Pay Slips Template

• Efficient Automation Process: Auto Send Pay Slips template automate the generation and distribution of pay slips through the system, completely replacing the cumbersome manual printing and distribution process. This significantly improves efficiency.
• Accuracy and Error-Free: Pay slips generated through automation are based on system data, eliminating potential errors from manual operations. This ensures that every employee receives their pay slip promptly and accurately.
• Enhanced Employee Experience: Employees can view their pay slips anytime and anywhere via email or other means, clearly understanding the components of their salary. This increases their trust and satisfaction with the company.
• Optimized Human Resource Management: This frees up time and energy for the HR and finance departments, allowing them to focus on more important tasks such as employee training and performance management.

👉 How the Template Works

• Onboarding Form: Record new employees' personal information, contact details, and bank accounts to provide the basic data for accurate pay slip generation.
• Employee Roster: Register detailed information of current employees, including names, departments, positions, and employee IDs, to ensure precise pay slip delivery.
• Payroll Sheet: Record the detailed components of employees' salaries, including base salary, bonuses, allowances, and deductions. This is the core data source for generating pay slips.
• Auto Send Pay Slips: Set up automation rules. The system generates pay slips based on payroll data and sends them to employees via email automatically.
• Labor cost report this month: After monthly salary disbursement, the system performs in-depth analysis of labor costs using AI and sends reports to relevant personnel.

🎯 Steps to Use

1. Information Entry

• When new employees join, they fill out the Onboarding Form to submit their personal details.
• The HR department registers the new employees' information in the Employee Roster.
• The finance department updates the Payroll Table data based on employees' salary components.

2. Salary Calculation and Review

• When calculating salaries each month, add a New Record to include employees whose salaries need to be calculated for that month. Alternatively, copy and paste the previous month's employee data in bulk and update the date.

• Calculate each employee's attendance, insurance, and taxes based on the Payroll Sheet data.
• After double-checking, ensure the accuracy of the reviewed salary data. Once confirmed, check the Pay Slip Send column to ensure the system identifies this row for automation.

3. Auto Send Pay Slips

• When the Pay Slip Send column is checked and the month is the pay month, the automated process will be triggered.

• The system generates pay slips automatically and sends them to employees.

4. Monthly Labor Cost Report

• In the Monthly Labor Cost automation, the system integrates AI to analyze the salaries sent this month and generates intelligent reports. Users can set up automation triggers based on the actual salary disbursement time.

👉 Suitable for

• Corporate Human Resources Departments
• Finance Departments
• Small and Medium Business Owners
• HR Specialists and Payroll Specialists