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When it comes to building automated workflows for unpaid invoice tracking, several factors come to mind. Functional requirements are often the initial focus, but pricing plays a crucial role that cannot be ignored. Zapier is a commonly considered option for automation, yet its pricing might not always meet expectations. Let's explore a comparison between Zapier and Bika.ai in multiple aspects, such as pricing and functionality, to make a more informed choice. It's worth noting that for the unpaid invoice tracking automation scenario, Bika.ai's Regular Invoice Collection for Paid Payments template is highly suitable. Free Trial
Zapier is known for its ability to connect various web apps and automate tasks among them. However, it has certain limitations. The separation of its automation and database features can lead to a less seamless user experience. Moreover, the cost structure, where Tables and automation are priced separately, can quickly add up, especially when compared to more integrated solutions.
Bika.ai is an innovative no-code AI automation database that offers a user-friendly platform. It combines AI-Agent-enhanced CRM, marketing automation systems, project management systems, BI, and ERP at an attractive price. Bika.ai takes a proactive approach, minimizing the need for constant user input and offering plug-and-play templates for easier automation setup.
When comparing Zapier and Bika.ai on key features, Bika.ai emerges with significant advantages.
| Feature | Zapier | Bika.ai |
|---|---|---|
| Pricing | Automation starts at $19.99/month + Database starts at $20/month | Starts at $9.99/month per seat |
| Automation per Month | Starts at 750 tasks/month | Starts at 30,000 runs/month |
| Database Integration | Database separates from automation, additional cost | Integrated visual database with automation |
| Maximum Records | 500,000 records for the highest plan | 1,500,000 records for the highest plan |
| Tables Offered | Up to 50 tables in the highest plan | Unlimited tables |
| Templates | Templates without pre-filled content | Plug-and-play templates with pre-filled content and detailed guides |
| Customization | Limited by app connections and plan limits | Extensive customization with API-first design |
| Integration | Over 6,000 apps | Over 6,000 apps through integrations with Zapier, Make, Pabbly, and others |
| Data Handling | Limited field types and views | 38 field types and 13 node resources |
| Proactive Automation | None | Proactive AI that manages and schedules tasks |
The pricing structure of Bika.ai presents more value and flexibility.
| Plan | Features | Price |
|---|---|---|
| Free plan | 100 tasks per month Zapier automation platform Unlimited Zaps Two-step Zaps AI power-ups | Free |
| Team plan | Starts at 750 tasks per month Multi-step Zaps Unlimited Premium apps Webhooks Email support | starting from $19.99 |
| Business plan | Starts at 2000 tasks per month Unlimited users Shared workspaces Shared app connections Premier Support SSO add-on (contact us) | starting from $69 |
| Enterprise plan | Advanced admin permissions and app controls Annual task limits Observability SAML SSO Designated Technical Support | Contact for pricing |
| Plan | Features | Price |
|---|---|---|
| Basic | 5 Tables 100 fields per table 2,500 records per table 3 views per table | Free |
| Premium | 20 Tables 200 fields per table 100,000 records per table 50 views per table | $20 |
| Advanced | 50 Tables 200 fields per table 500,000 records per table 50 views per table | $100 |
| Plan | Features | Price |
|---|---|---|
| Free plan | 5GB of storage 10,000 records per database 200 automation runs Missions Reports AI Summary and more Free Send Bulk 100+ SMS / 1000+ Email OpenAPI Access | Free |
| Plus plan | 50GB of storage 100,000 records per database 30,000 automation runs Permissions control More database fields automation actions More free SMS Reports Missions AI | $9.99 per user per month |
| Pro plan | 200GB of storage 500,000 records per database 60,000 automation runs IM / Email Support Team / Organization Advanced OpenAPI and AI models | $19.99 per user per month |
| Team plan | 800GB of storage 1,500,000 records per database 100,000 automation runs Audit Logs Full integrations automations Advanced Permissions | $39.99 per user per month |
Opting for Bika.ai offers several compelling reasons:
Install the template into your Bika Space. If you need to manage multiple projects simultaneously, you can install it multiple times.
Invite the finance manager and set their role to "Finance Manager" to create an invitation link.
Enter the editing interface of the "Automatic Invoice Collection" automation task to modify trigger conditions and execution actions.
Set payer information in the "Invoice Management" data table for proper invoice collection.
Test the automation task to ensure reminder notifications are sent as expected.
Payers can submit invoices through the received collection reminders.
The finance manager will receive reminders to confirm submitted invoices.
All submitted invoice information can be viewed in the "Invoice Management" data table.
Conclusion
Bika.ai's Regular Invoice Collection for Paid Payments template provides an efficient solution for unpaid invoice tracking. By leveraging its automation capabilities, you can streamline your finance processes and ensure timely invoice management.
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