When considering a tool for supplier communication workflow automation

When it comes to choosing a tool to build automated workflows for supplier communication, you might immediately think of functionality. But hold on! Pricing is an equally critical factor that often gets overlooked. Airtable is a common choice in the automation landscape, but does its pricing truly meet your expectations? Maybe comparing Airtable and Bika.ai across multiple aspects like pricing and functionality could help you make a wiser decision.

What are Airtable & Bika.ai

Airtable is a cloud-based platform that combines the simplicity of a spreadsheet with the power of a database. It's designed for creating, sharing, and collaborating, allowing you to organize content, track projects, and manage tasks. However, it comes with its challenges. New users might find its base structure overly complex and geeky, posing a steep learning curve. Also, handling large datasets and providing easy-to-use automation can be tricky for Airtable.

On the other hand, Bika.ai is a no-code AI automation database. It offers an incredibly easy-to-use platform with features like AI-Agent-enhanced CRM, marketing automation systems, project management systems, BI, and ERP, all at an attractive price.

Airtable vs Bika.ai: Key Features At a Glance

Airtable is suitable for simple tasks and smaller databases. In contrast, Bika.ai shines when it comes to handling more complex tasks and larger data volumes. It uses AI automation to simplify tasks across various business activities.

Pricing Comparison of Airtable vs Bika.ai

Bika.ai provides a generous free tier and scalable paid options that offer better value compared to Airtable.

Airtable's pricing can be expensive for larger teams and extensive usage. Their plans include:

Bika.ai's price plans are as follows:

Why Choose Bika.ai Over Airtable for supplier communication

If you need an AI-driven workflow that reduces manual tasks, quick business development through shared automation capabilities, effortless handling of large data volumes in the AI era, and plug-and-play automation setups, Bika.ai is the way to go.

The Regular Invoice Collection for Paid Payments template in Bika.ai is exceptionally well-suited for the supplier communication automation scenario. It offers increased efficiency, time savings, error reduction, customization, convenience, and cost savings.

How to use Bika.ai's Regular Invoice Collection for Paid Payments template

The Regular Invoice Collection for Paid Payments template includes a data table and an automation task.

• Automation Task "Automatic Invoice Collection": Automatically collects invoices from payers who have not provided invoices at 10 AM on the 25th of each month.
• Data Table "Invoice Management": Used to store submitted invoice information.

Here are the usage steps:

1. Install the Template: Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install this template multiple times. One template corresponds to one project.
2. Assign the Finance Manager Role: Invite the finance manager to join the Space and set the role to "Finance Manager" to create an invitation link.
3. Configure the Automation Task: Enter the editing interface of the Automatic Invoice Collection automation task to modify the trigger conditions and execution actions. If not set, it defaults to automatically sending reminders at 10 AM on the 25th of each month.
4. Initialize Payer Information: Set the corresponding payer information in the invoice management to ensure the invoice collection function works properly.
5. Test the Automation Task (Send Collection Reminder): The Automatic Invoice Collection automation task is enabled by default. Check if the reminder notification is sent at 10 AM on the 25th of each month or click "Run Now" to test.
6. Submit Invoices: Payers can submit invoices through the collection reminders they receive, and the system will add them to the "Invoice Management" data table.
7. Confirm Invoices: After the payer submits the invoice, the finance manager will receive a reminder to confirm if the invoice is correct.
8. View Submitted Invoices: All submitted invoice information can be viewed in the "Invoice Management" data table.

This template is suitable for finance managers, administrative staff, accountants, team leaders, and HR managers.

Conclusion

Use Bika.ai's automation template to solve specific challenges related to supplier communication and streamline your processes for greater efficiency and productivity.

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