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When contemplating a tool for constructing automated workflows for payment request approval, numerous factors should come to mind. Commonly, one might assume that as long as the tool fulfills the functional requirements for payment request approval, it suffices. Nevertheless, it is undeniable that pricing holds significant importance. Airtable is frequently considered for automation, but does its pricing align with your expectations? Let's explore and compare Airtable and Bika.ai across various aspects, such as pricing and functionality, to make a more informed choice.
Airtable is a cloud-based platform that combines the simplicity of a spreadsheet with the power of a database. It's designed for creating, sharing, and collaborating. You can use it to organize content, track projects, and manage tasks effectively. However, it has its challenges. The base structure can be complex for new users, and it may struggle with large datasets and easy-to-use automation.
Bika.ai is a no-code AI automation database that offers an easy-to-use platform with enhanced features. It provides AI-Agent-enhanced CRM, marketing automation systems, project management systems, BI, and ERP at an attractive price.
Airtable is suitable for simple tasks and smaller databases. In contrast, Bika.ai can handle more complex tasks and larger data volumes, leveraging AI automation to simplify various business activities.
| Feature | Airtable | Bika.ai |
|---|---|---|
| Pricing | Free provided, paid plans from $20/user/month | Free provided, paid plans from $9.99/user/month |
| Platform Type | No-code database | No-code AI automation database |
| Ease of Use | Base structure is geeky for non-tech users | Directory tree is easy to use and user-friendly for general users |
| Records per Database | Up to 125,000 records per base for Business plan | Up to 1,500,000 records per database for Team plan |
| Automation | Basic automation capabilities with limited triggers and actions | Advanced automation capabilities with extensive triggers and actions |
| Template | Templates don’t include automation capability; no automation publish and share | plenty of plug-and-play AI automated templates with preset content; supports automation publish and share |
| Storage | 100 GB of attachments per base | 800 GB per space |
| API | Limited APIs | API-first platform making every feature an integration endpoint for automation |
Bika.ai presents a generous free tier and scalable paid options that offer superior value compared to Airtable.
| Plan | Features | Price |
|---|---|---|
| Free plan | Unlimited bases 1,000 records per base Up to 5 editors 1 GB of attachments per base 100 automation runs Interface Designer | Free |
| Team plan | 50,000 records per base 25,000 automation runs 20 GB of attachments per base Standard sync integrations Extensions Gantt and timeline view Expanded color, formatting, and calendar options | $20 per user per month |
| Business plan | 125,000 records per base 100,000 automation runs 100 GB of attachments per base Premium sync integrations Verified data Two-way sync Admin panel SAML-based single sign-on | $45 per user per month |
| Enterprise plan | 500,000 records per base 500,000 automation runs 1,000 GB of attachments per base On-premises sync integrations Enterprise Hub Enhanced security and admin controls Enterprise API Extension and integration management Audit logs and DLP | Pricing on request (estimated to start at $70 up to $100 per user per month) |
| Plan | Features | Price |
|---|---|---|
| Free plan | 5GB of storage 10,000 records per database 200 automation runs Missions, Reports, AI Summary, and more Free Send Bulk 100+ SMS / 1000+ Email OpenAPI Access | Free |
| Plus plan | 50GB of storage 100,000 records per database 30,000 automation runs Permissions control More database fields, automation actions More free SMS, Email, Reports, Missions, AI | $9.99 per user per month |
| Pro plan | 200GB of storage 500,000 records per database 60,000 automation runs IM / Email Support Team / Organization Advanced OpenAPI and AI models | $19.99 per user per month |
| Team plan | 800GB of storage 1,500,000 records per database 100,000 automation runs Audit Logs Full integrations, automations Advanced Permissions | $39.99 per user per month |
If you're seeking:
Bika.ai's proactive features save precious time and resources, allowing you and your team to focus on strategic activities rather than mundane data management and task execution.
The Regular Invoice Collection for Paid Payments template is specifically designed to assist the finance department in receiving invoices on time and managing invoice data effectively.
Install the Template Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install this template multiple times. One template corresponds to one project.
Assign the Finance Manager Role Invite the finance manager to join the Space. Set the role to "Finance Manager" and create an invitation link.
Configure the Automation Task
Enter the editing interface of the Automatic Invoice Collection automation task to modify the trigger conditions and execution actions.
Initialize Payer Information Set the corresponding payer information in the invoice management to ensure the invoice collection function operates properly.
Test the Automation Task (Send Collection Reminder) Check if the reminder notification is sent at 10 AM on the 25th of each month. You can also click "Run Now" to test.
Submit Invoices Payers can submit invoices through the collection reminders and the system will add them to the "Invoice Management" data table.
Confirm Invoices The finance manager will receive a reminder upon invoice submission and needs to confirm its correctness.
View Submitted Invoices
All submitted invoice information can be viewed in the Invoice Management data table.
This template is highly suitable for finance managers, administrative staff, accountants, team leaders, and HR managers.
Conclusion
Utilize this automation template to address specific challenges related to payment request approval and streamline your processes.
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