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When an accountant is looking for a tool to build automated workflows for regular invoice collection for paid payments, many factors come into play. Functional capabilities are often the initial focus, but pricing is an undeniable key consideration. Zapier may be the well-known name in the automation space, but is its pricing in line with your expectations? A comparison between Zapier and Bika.ai across various aspects, such as functionality and pricing, could lead to a more informed decision. Notably, for the specific scenario of regular invoice collection for paid payments, Bika.ai's regular invoice collection for paid payments template is exceptionally well-suited. Free Trial
Zapier is widely recognized for its ability to connect different web apps and automate tasks among them. However, it has certain limitations. Its "Tables" feature, for instance, presents challenges as it separates tables and automation functions, leading to a less seamless user experience. Additionally, each component of Zapier, including tables and automation, comes with its own cost, which can quickly add up.
On the other hand, Bika.ai is an no-code AI automation database that offers an incredibly easy-to-use platform. It combines AI-Agent-enhanced CRM, marketing automation system, project management system, BI, and ERP at an attractive price.
When comparing Zapier and Bika.ai on key features, Bika.ai emerges with several significant advantages, especially as an AI automation database.
| Feature | Zapier | Bika.ai |
|---|---|---|
| Pricing | Automation starts at $19.99/month + Database starts at $20/month | Starts at $9.99/month per seat |
| Automation per Month | Starts at 750 tasks/month | Starts at 30,000 runs/month |
| Database Integration | Database separates from automation, additional cost | Integrated visual database with automation |
| Maximum Records | 500,000 records for the highest plan | 1,500,000 records for the highest plan |
| Tables Offered | Up to 50 tables in the highest plan | Unlimited tables |
| Templates | Templates without pre-filled content | Plug-and-play templates with pre-filled content and detailed guides |
| Customization | Limited by app connections and plan limits | Extensive customization with API-first design |
| Integration | Over 6,000 apps | Over 6,000 apps through integrations with Zapier, Make, Pabbly, and others |
| Data Handling | Limited field types and views | 38 field types and 13 node resources |
| Proactive Automation | None | Proactive AI that manages and schedules tasks |
The pricing structures of Zapier and Bika.ai differ significantly. Bika.ai offers a more cost-effective solution, especially for high-volume operations.
| Plan | Features | Price |
|---|---|---|
| Free plan | 100 tasks per month Zapier automation platform Unlimited Zaps Two-step Zaps AI power-ups | Free |
| Team plan | Starts at 750 tasks per month Multi-step Zaps Unlimited Premium apps Webhooks Email support | starting from $19.99 |
| Business plan | Starts at 2000 tasks per month Unlimited users Shared workspaces Shared app connections Premier Support SSO add-on (contact us) | starting from $69 |
| Enterprise plan | Advanced admin permissions and app controls Annual task limits Observability SAML SSO Designated Technical Support | Contact for pricing |
| Plan | Features | Price |
|---|---|---|
| Basic | 5 Tables 100 fields per table 2,500 records per table 3 views per table | Free |
| Premium | 20 Tables 200 fields per table 100,000 records per table 50 views per table | $20 |
| Advanced | 50 Tables 200 fields per table 500,000 records per table 50 views per table | $100 |
| Plan | Features | Price |
|---|---|---|
| Free plan | 5GB of storage 10,000 records per database 200 automation runs Missions Reports AI Summary and more Free Send Bulk 100+ SMS / 1000+ Email OpenAPI Access | Free |
| Plus plan | 50GB of storage 100,000 records per database 30,000 automation runs Permissions control More database fields automation actions More free SMS Reports Missions AI | $9.99 per user per month |
| Business plan | 200GB of storage 500,000 records per database 60,000 automation runs IM / Email Support Team / Organization Advanced OpenAPI and AI models | $19.99 per user per month |
| Enterprise plan | 800GB of storage 1,500,000 records per database 100,000 automation runs Audit Logs Full integrations automations Advanced Permissions | $39.99 per user per month |
Accountants should consider Bika.ai over Zapier for several compelling reasons. Firstly, Bika.ai provides a complete user experience with a seamless integration of automation and databases. Its proactive automation capabilities actively manage tasks and schedules, reducing the need for constant manual oversight. The platform's high scalability effortlessly handles large data volumes and complex workflows, making it ideal for growing businesses. Cost efficiency is another significant advantage, as Bika.ai offers more features and higher limits without incurring additional fees. The plug-and-play templates with pre-filled content simplify setup and configuration, saving valuable time and effort.
Specific examples that showcase the value of Bika.ai include regular invoice reminders that ensure timely submissions, reducing the risk of late payments. Unpaid invoice tracking helps keep a close eye on outstanding amounts, improving cash flow management. The invoice collection reports provide detailed insights into the collection process, enabling better decision-making. The convenience of centralized invoice data management and the reduction in errors associated with manual data entry contribute to increased efficiency and accuracy.
The process of using Bika.ai's regular invoice collection for paid payments template is straightforward and efficient.
Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install this template multiple times. One template corresponds to one project.
You need to invite the finance manager to join the Space. You can set the role to "Finance Manager" and then create an invitation link.
Enter the editing interface of the Automatic Invoice Collection automation task, where you can modify the task's trigger conditions and execution actions. If not set, it defaults to automatically sending reminders at 10 AM on the 25th of each month.
Set the corresponding payer information in the invoice management so that it can be used when collecting invoices. If not set, the invoice collection function will not work properly.
We have enabled the Automatic Invoice Collection automation task by default. You can check whether the reminder notification is successfully sent at 10 AM on the 25th of each month. You can also click "Run Now" to test whether you receive the reminder notification.
Payers can submit invoices through the collection reminders they have received, and the system will automatically add the invoices to the "Invoice Management" data table.
After the payer submits the invoice, the finance manager will receive a reminder that the invoice has been submitted and needs to confirm whether the submitted invoice is correct.
In invoice management, you can view all submitted invoice information, including invoice status, submitter, submission time, etc.
Conclusion
By choosing Bika.ai's regular invoice collection for paid payments template and following the simple steps outlined above, accountants can streamline their invoice collection processes, improve efficiency, and ensure the timely and accurate management of financial data. This automation template provides a practical solution to address the specific challenges faced in regular invoice collection, enabling businesses to optimize their financial operations.
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