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When considering a tool for building automated workflows for tracking submitted invoices, several factors come to mind. Functionality is often the first consideration. But is that all? Pricing plays a critical role too. Zapier is a common choice, but does its pricing meet your expectations? Let's explore by comparing Zapier and Bika.ai across multiple aspects.
Zapier is well-known for connecting various web apps to automate tasks. However, it has its limitations. Its "Tables" feature, for instance, can make things a bit disjointed. The separation between Tables and automation functions can confuse users and make the overall experience less seamless. Moreover, each component of Zapier, such as Tables and automation, comes with its own cost, which can add up quickly.
Bika.ai is a no-code AI automation database that offers an incredibly user-friendly platform. It provides AI-Agent-enhanced CRM, marketing automation systems, project management systems, BI, and ERP, all at an attractive price.
When comparing Zapier and Bika.ai on key features, Bika.ai shows significant advantages in several areas.
| Feature | Zapier | Bika.ai |
|---|---|---|
| Pricing | Automation starts at $19.99/month + Database starts at $20/month | Starts at $9.99/month per seat |
| Automation per Month | Starts at 750 tasks/month | Starts at 30,000 runs/month |
| Database Integration | Database separates from automation, additional cost | Integrated visual database with automation |
| Maximum Records | 500,000 records for the highest plan | 1,500,000 records for the highest plan |
| Tables Offered | Up to 50 tables in the highest plan | Unlimited tables |
| Templates | Templates without pre-filled content | Plug-and-play templates with pre-filled content and detailed guides |
| Customization | Limited by app connections and plan limits | Extensive customization with API-first design |
| Integration | Over 6,000 apps | Over 6,000 apps through integrations with Zapier, Make, Pabbly, and others |
| Data Handling | Limited field types and views | 38 field types and 13 node resources |
| Proactive Automation | None | Proactive AI that manages and schedules tasks |
The pricing structures of Zapier and Bika.ai differ significantly.
| Plan | Features | Price |
|---|---|---|
| Free plan | 100 tasks per month Zapier automation platform Unlimited Zaps Two-step Zaps AI power-ups | Free |
| Team plan | Starts at 750 tasks per month Multi-step Zaps Unlimited Premium apps Webhooks Email support | starting from $19.99 |
| Business plan | Starts at 2000 tasks per month Unlimited users Shared workspaces Shared app connections Premier Support SSO add-on (contact us) | starting from $69 |
| Enterprise plan | Advanced admin permissions and app controls Annual task limits Observability SAML SSO Designated Technical Support | Contact for pricing |
| Plan | Features | Price |
|---|---|---|
| Basic | 5 Tables 100 fields per table 2,500 records per table 3 views per table | Free |
| Premium | 20 Tables 200 fields per table 100,000 records per table 50 views per table | $20 |
| Advanced | 50 Tables 200 fields per table 500,000 records per table 50 views per table | $100 |
| Plan | Features | Price |
|---|---|---|
| Free plan | 5GB of storage 10,000 records per database 200 automation runs Missions Reports AI Summary and more Free Send Bulk 100+ SMS / 1000+ Email OpenAPI Access | Free |
| Plus plan | 50GB of storage 100,000 records per database 30,000 automation runs Permissions control More database fields automation actions More free SMS Reports Missions AI | $9.99 per user per month |
| Pro plan | 200GB of storage 500,000 records per database 60,000 automation runs IM / Email Support Team / Organization Advanced OpenAPI and AI models | $19.99 per user per month |
| Team plan | 800GB of storage 1,500,000 records per database 100,000 automation runs Audit Logs Full integrations automations Advanced Permissions | $39.99 per user per month |
If you're looking for a comprehensive solution for tracking submitted invoices, Bika.ai offers several compelling reasons to be your preferred choice.
First, it provides a seamless and complete user experience with fully integrated automation and databases. This means less hassle and more efficiency in managing your invoice tracking workflows.
Second, Bika.ai's proactive AI automation takes the initiative to manage tasks and schedules, reducing the need for constant manual oversight.
In terms of scalability, Bika.ai effortlessly supports large data volumes and complex workflows, ensuring your invoice tracking system can grow with your business.
Cost efficiency is another key advantage. Bika.ai offers more features and higher usage limits without the need for additional fees, providing better value for your investment.
Finally, the plug-and-play templates with pre-filled content make the setup process quick and straightforward, allowing you to get up and running with invoice tracking in no time.
To facilitate the work of finance and administrative staff, the system will automatically remind company colleagues to collect invoices and submit applications on a regular basis according to your settings. In this way, colleagues can quickly take photos and upload invoices, helping finance and administrative staff to quickly collate invoice data for subsequent reimbursement or tax filing processes.
Conclusion
By using this automation template, you can effectively address the specific challenges related to tracking submitted invoices and streamline your business processes. Make the smart choice and embrace the efficiency and value that Bika.ai brings to your invoice management.
