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In today's fast-paced business world, tracking financial deadlines is no easy feat. It's a task that often leaves finance and administrative teams scrambling, especially when dealing with a mountain of invoices and the need for prompt submissions and collations. You might have initially turned to Airtable for a solution, but hold on – there's a new contender in town, Bika.ai.
Let's take a closer look at how Airtable and Bika.ai stack up when it comes to the key features for tracking financial deadlines.
| Feature | Airtable | Bika.ai |
|---|---|---|
| Pricing | Free provided, paid plans from $20/user/month | Free provided, paid plans from $9.99/user/month |
| Platform Type | No-code database | No-code AI automation database |
| Ease of Use | Base structure is geeky for non-tech users | Directory tree is easy to use and user-friendly for general users |
| Records per Database | Up to 125,000 records per base for Business plan | Up to 1,500,000 records per database for Team plan |
| Automation | Basic automation capabilities with limited triggers and actions | Advanced automation capabilities with extensive triggers and actions |
| Template | Templates don’t include automation capability; no automation publish and share | plenty of plug-and-play AI automated templates with preset content; supports automation publish and share |
| Storage | 100 GB of attachments per base | 800 GB per space |
| API | Limited APIs | API-first platform making every feature an integration endpoint for automation |
Bika.ai has conducted in-depth research and gathered practical feedback on the Tracking financial deadlines scenario. It has tailored its offerings to meet the specific needs of the relevant audience and market. This focus has allowed it to significantly enhance efficiency and save precious time for users.
The automation of Tracking financial deadlines brings a plethora of benefits to team collaboration. It boosts efficiency, saves time, reduces errors, offers customization options, provides convenience, and cuts costs. Professionals such as finance managers, administrative staff, employees, accountants, team leaders, and HR managers can all reap the rewards.
To facilitate the work of finance and administrative staff, the system in Bika.ai will automatically remind company colleagues to collect invoices and submit applications on a regular basis according to your settings. Colleagues can quickly take photos and upload invoices, helping finance and administrative staff to quickly collate invoice data for subsequent reimbursement or tax filing processes.
The usage steps are as follows:
Install this template into your Bika Space Station. If you need to manage multiple projects simultaneously, you can install this template multiple times. One template corresponds to one project.
Enter the edit interface of the Automatic Invoice Collection Reminder for Members automation task, where you can modify the trigger conditions and execution actions. If not set, the default is to send reminders at 10 AM on the 25th of each month.
You can find the Automatic Invoice Collection Reminder for Members automation task on the "Settings" page, click the "Edit" button, and set the reminder time under "Trigger Conditions."
We have already enabled the Upload Invoice automation task by default. You can check if the reminder notification is successfully sent at 10 AM on the 25th of each month. You can also click "Run Now" to test if you receive the reminder notification.
Employees can submit invoices through the received collection reminder, and the system will automatically add the invoices to the Invoices Submitted by Members database.
All submitted invoice information will be stored in the Invoices Submitted by Members database, where you can view and manage it at any time.
Switching from Airtable to Bika.ai is a straightforward process:
So, if you're tired of the challenges and limitations of Airtable when it comes to tracking financial deadlines, it's time to make the switch to Bika.ai and revolutionize your workflow.
