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When seeking a tool to establish automated workflows for sending monthly invoice reminders, several factors should come to mind. It's not just about meeting the functional requirements; pricing holds significant importance. Zapier is a commonly considered option for automation, but does its pricing align with your expectations? Let's compare Zapier and Bika.ai across multiple aspects to make a more informed choice.
Zapier is well-known for automating tasks between different apps. However, it has certain limitations, especially with its "Tables" feature. The separation of Tables and automation functions in Zapier can make the user experience less seamless and result in additional costs for users seeking a comprehensive solution.
Bika.ai is a no-code AI automation database with an easy-to-use platform. It offers AI-Agent-enhanced CRM, marketing automation systems, project management systems, BI, and ERP, all at an attractive price.
When comparing key features, Bika.ai shows significant advantages over Zapier in several areas.
| Feature | Zapier | Bika.ai |
|---|---|---|
| Pricing | Automation starts at $19.99/month + Database starts at $20/month | Starts at $9.99/month per seat |
| Automation per Month | Starts at 750 tasks/month | Starts at 30,000 runs/month |
| Database Integration | Database separates from automation, additional cost | Integrated visual database with automation |
| Maximum Records | 500,000 records for the highest plan | 1,500,000 records for the highest plan |
| Tables Offered | Up to 50 tables in the highest plan | Unlimited tables |
| Templates | Templates without pre-filled content | Plug-and-play templates with pre-filled content and detailed guides |
| Customization | Limited by app connections and plan limits | Extensive customization with API-first design |
| Integration | Over 6,000 apps | Over 6,000 apps through integrations with Zapier, Make, Pabbly, and others |
| Data Handling | Limited field types and views | 38 field types and 13 node resources |
| Proactive Automation | None | Proactive AI that manages and schedules tasks |
The pricing structures of Zapier and Bika.ai differ significantly.
| Plan | Features | Price |
|---|---|---|
| Free plan | 100 tasks per month Zapier automation platform Unlimited Zaps Two-step Zaps AI power-ups | Free |
| Team plan | Starts at 750 tasks per month Multi-step Zaps Unlimited Premium apps Webhooks Email support | starting from $19.99 |
| Business plan | Starts at 2000 tasks per month Unlimited users Shared workspaces Shared app connections Premier Support SSO add-on (contact us) | starting from $69 |
| Enterprise plan | Advanced admin permissions and app controls Annual task limits Observability SAML SSO Designated Technical Support | Contact for pricing |
| Plan | Features | Price |
|---|---|---|
| Basic | 5 Tables 100 fields per table 2,500 records per table 3 views per table | Free |
| Premium | 20 Tables 200 fields per table 100,000 records per table 50 views per table | $20 |
| Advanced | 50 Tables 200 fields per table 500,000 records per table 50 views per table | $100 |
| Plan | Features | Price |
|---|---|---|
| Free plan | 5GB of storage 10,000 records per database 200 automation runs Missions Reports AI Summary and more Free Send Bulk 100+ SMS / 1000+ Email OpenAPI Access | Free |
| Plus plan | 50GB of storage 100,000 records per database 30,000 automation runs Permissions control More database fields automation actions More free SMS Reports Missions AI | $9.99 per user per month |
| Pro plan | 200GB of storage 500,000 records per database 60,000 automation runs IM / Email Support Team / Organization Advanced OpenAPI and AI models | $19.99 per user per month |
| Team plan | 800GB of storage 1,500,000 records per database 100,000 automation runs Audit Logs Full integrations automations Advanced Permissions | $39.99 per user per month |
Choosing Bika.ai over Zapier offers several distinct advantages when it comes to sending monthly invoice reminders.
The Invoice collation reminders template in Bika.ai is designed to facilitate the work of finance and administrative staff.
Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install it multiple times.
Enter the edit interface of the Automatic Invoice Collection Reminder for Members automation task to modify the trigger conditions and execution actions. The default is to send reminders at 10 AM on the 25th of each month.
The Upload Invoice automation task is enabled by default. You can check if the reminder notification is sent successfully at the specified time or click "Run Now" to test.
Employees can submit invoices through the received collection reminder, and the system will add them to the database automatically.
All submitted invoice information is stored in the Invoices Submitted by Members database for easy viewing and management.
Conclusion
Bika.ai's Invoice collation reminders template offers an efficient and effective solution for sending monthly invoice reminders. By leveraging its advanced features and user-friendly interface, you can streamline your invoice management processes and improve overall efficiency.
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