Beyond Tracking: How Employee Scheduling Automation Boosts Your Habit Tracker Goals

Bika

June 01, 2020

5 min read

The Challenge in Building Habits & Routines

For professionals, building and maintaining positive habits and effective routines is no easy feat. Time constraints often loom large; with packed work schedules, finding the time to focus on personal development can feel like an uphill battle. Motivation, too, is a fickle friend. There are days when the drive to stick to a new habit or routine wanes, making it difficult to stay on track. Memory also plays a part; it's easy to forget steps in a routine, especially when juggling multiple tasks and responsibilities. Integrating new habits into existing busy workflows can be like trying to fit a square peg into a round hole, causing additional stress and making consistency even harder to achieve.

Digital tools offer a glimmer of hope in this struggle. They can potentially help manage time more effectively, remind us when motivation flags, and keep track of routine steps, making the process of building habits a bit more manageable.

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Professionals face challenges like time constraints, fluctuating motivation, forgetfulness, and difficulty integrating habits into busy workflows.
Building and maintaining positive habits and routines is crucial for productivity and well - being but often difficult.
Digital tools can be a solution to help overcome these challenges in habit and routine building. ::::

Introducing Habit Tracker & Routine Apps

In recent years, the market has seen a surge in dedicated habit - tracking and routine - planning applications. These apps have become popular due to their user - friendly interfaces and a plethora of features designed to assist in building and maintaining habits.

When users search for the "best habit tracker app" or the "best routine app," they're often looking for features such as tracking completion of tasks, streaks to motivate continued adherence, reminders to prompt action, and goal - setting capabilities. For example, Streaks (https://streaksapp.com/) is an app that focuses on helping users build good habits by allowing them to track daily, weekly, or monthly tasks. HabitNow (https://habitnowapp.com/) offers a simple interface for creating and tracking habits, with features like progress tracking and reminders. Way of Life (https://wayoflifeapp.com/) not only tracks habits but also provides insights into how different habits are interconnected. Habitify (https://habitify.me/) allows users to set up complex routines and habits, with a unique rewards system. Habitica (https://habitica.com/) gamifies the habit - building process, turning tasks into quests and rewards into in - game items.

These apps have made it easier for individuals to monitor their progress, stay accountable, and gradually build positive habits. However, while they are great for basic tracking, they may not fully meet the complex needs of professionals.

The Limits of Simple Tracking

Traditional habit trackers and routine apps, despite their many benefits, have their limitations, especially when it comes to the complex needs of professionals or workflows related to tasks like employee scheduling. These apps primarily focus on tracking the completion of a habit or routine. They're excellent at logging when you've done something, but they don't usually automate tasks or external processes that support the habit or are part of the routine workflow itself.

For instance, in a work - related context, if an employee has a habit of submitting their time - off requests on time, a simple habit tracker can remind them to do so. But it can't automatically create a task for the approval team once the request is submitted, nor can it send a notification to the employee with the approval result. This lack of automation means that there's still a significant amount of manual work involved, which can be time - consuming and prone to errors.

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Proactive Automation for Habits & Routines: The Bika.ai Employee Scheduling Template

Bika.ai offers a different approach with its proactive automation concept, going beyond the simple tracking offered by traditional apps. The Employee Scheduling template is a prime example of how this can be achieved.

Why use Employee Scheduling?

The Employee Scheduling Template is designed to efficiently manage employee contact information, availability, and weekly schedules. It doesn't just stop at tracking work schedules; it also records time - off requests. When an employee submits a leave request, the system automatically creates a task for the approval team. Once the request is reviewed, the employee receives a notification with the approval result. By centralizing scheduling data, this template helps prevent conflicts and improves overall scheduling efficiency.

How the Template Works

Employee Table: Here, you can record all employee details, including contact information, job roles, email addresses, and any other relevant data. You can even add additional fields as your needs evolve.
Schedule Table: Assign daily start and end times for each employee, and the system will automatically calculate daily work hours and track weekly schedules. This takes the guesswork out of scheduling and ensures accurate record - keeping.
Time Off Requests Table: Monitor employee leave requests to avoid scheduling conflicts. This is crucial for maintaining a smooth - running workplace.
Dashboard: Visualize total work hours for each employee and their weekly schedules. This provides a quick overview for managers to plan and make adjustments.
Time Off Request Form: Employees can easily submit their leave requests using this form, streamlining the process.
Request Time Off Approval Reminder: When an employee submits a leave request, the system automatically assigns a task to the review team for approval. You can allocate reviewers in the "Create Task" action.
Send Approval Results: Once the review team updates the approval status, the system sends an email to the respective employee with the approval result.

Steps to Use

Set Up Employee Information: Go to the "Employee Table" and record details for each employee, such as name, contact information, job role, email address, and any other relevant information. Add additional fields as needed to customize your records.
Create and Assign Schedules: Navigate to the "Schedule Table," assign daily start and end times for each employee, and let the system automatically calculate daily work hours and provide an overview of the weekly schedule.
Track Time Off Requests: Access the "Time Off Requests Table," record and monitor employee leave requests, and ensure no scheduling conflicts arise by cross - referencing with the existing schedule.
Visualize Data on the Dashboard: Use the "Dashboard" to get a clear view of total work hours for each employee and review weekly schedules for better planning and adjustments.
Submit Time Off Requests via Form: Direct employees to the "Time Off Request Form," and they can easily submit leave requests through this form.
Approve Leave Requests: When a leave request is submitted, the system automatically assigns a task to the review team. Reviewers can access these tasks via the "Request Time Off Approval Reminder" section.
Send Approval Notifications: After reviewing a leave request, update the approval status in the system, and the system will automatically send an email notification to the employee with the approval result.

Suitable Users

HR Teams: For efficient management of schedules and conflict resolution.
Department Supervisors: To monitor and adjust team task assignments.
Family or Small Business Managers: To manage part - time employees or flexible work schedules.

For professionals, this template can support habit and routine building in several ways. For example, if a manager has a habit of ensuring all leave requests are processed promptly, the automated task creation and notification system in the Employee Scheduling template help enforce this habit. It takes care of the "doing" part that simple trackers can't, ensuring that the workflow runs smoothly without the need for constant manual intervention.

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Try the Employee Scheduling Template

Building Your Personal Consistency Stack

When it comes to choosing the right tools for building habits and routines, it's important to consider your specific needs. A dedicated habit tracker can be sufficient for simple, personal habits that don't involve complex workflows. For example, if you're trying to build a habit of drinking more water or doing daily stretches, an app like Streaks or HabitNow might be all you need.

However, when it comes to work - related habits and routines, especially those involving multiple people and complex processes like employee scheduling, the Employee Scheduling template (or similar proactive automation tools) becomes essential. These tools can complement simple trackers by automating the tasks that support your habits. For instance, while a habit tracker can remind you to check for leave requests, the Employee Scheduling template can automate the entire approval process.

In some cases, they can work together. You can use a habit tracker to monitor your overall productivity habits, while relying on the Employee Scheduling template to handle the nitty - gritty of work - related scheduling tasks. This combination can help professionals achieve a higher level of consistency in both their personal and professional lives.

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Conclusion: Smarter Habit Building for Professionals

In the journey of building habits and routines, we've seen how simple habit trackers can be a great starting point. They offer basic tracking features that help us monitor our progress. However, for professionals, the limitations of these trackers become apparent when dealing with complex workflows.

The Employee Scheduling template from Bika.ai provides a deeper level of support. Its proactive automation capabilities not only manage employee schedules efficiently but also support and integrate with habit and routine building. By automating tasks that simple trackers can't, it helps professionals achieve their consistency goals more effectively.

We encourage you to explore Bika.ai for automating workflows that support personal and professional development, including those related to habit - adjacent tasks. With the right combination of tools, you can build a more robust and efficient system for habit and routine building.

FAQ

Q: When should I use a dedicated habit tracker instead of the Employee Scheduling template? A: Use a dedicated habit tracker for simple, personal habits that don't involve complex workflows or multiple people. For example, if you're trying to build a habit of reading a certain number of pages each day or doing a quick daily exercise, a dedicated habit tracker like Streaks or HabitNow would be sufficient.

Q: How does the Employee Scheduling template prevent scheduling conflicts? A: The Employee Scheduling template has a Time Off Requests Table where all leave requests are monitored. When a leave request is submitted, the system cross - references it with the existing schedule in the Schedule Table. This ensures that no conflicts occur, as the system can identify if an employee is scheduled to work during their requested time off.

Q: Can the Employee Scheduling template be customized for different business needs? A: Yes, the Employee Scheduling template can be customized. In the Employee Table, you can add additional fields as needed to record specific employee - related information. This allows you to tailor the template to the unique requirements of your business, whether it's a small family business or a large department.

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