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When you're on the hunt for a tool to build automated workflows for ensuring timely payments, a plethora of factors likely come to mind. The common notion might be that as long as the tool fulfills the functional requirements of timely payment assurance, that should suffice. However, it's an undeniable truth that pricing plays a crucial role. Airtable often stands out as a frequently considered option for automation, but does its pricing truly meet your expectations? Maybe it's time to compare Airtable and Bika.ai across multiple aspects, such as pricing and functionality, to make a more informed choice.
Airtable is a cloud-based platform that combines the simplicity of a spreadsheet with the power of a database. It's designed for creating, sharing, and collaborating, allowing you to organize content, track projects, and manage tasks effectively. However, it does have its challenges. New users might find its base structure overly complex, and it has limitations when handling large datasets and providing easy-to-use automation.
Bika.ai, on the other hand, is a no-code AI automation database. It offers an incredibly easy-to-use platform with enhanced features like AI-Agent-enhanced CRM, marketing automation systems, project management systems, BI, and ERP, all at an attractive price.
Airtable is suitable for straightforward tasks and smaller databases. In contrast, Bika.ai shines when it comes to handling complex tasks and larger data volumes, leveraging AI automation to simplify various business activities.
| Feature | Airtable | Bika.ai |
|---|---|---|
| Pricing | Free provided, paid plans from $20/user/month | Free provided, paid plans from $9.99/user/month |
| Platform Type | No-code database | No-code AI automation database |
| Ease of Use | Base structure is geeky for non-tech users | Directory tree is easy to use and user-friendly for general users |
| Records per Database | Up to 125,000 records per base for Business plan | Up to 1,500,000 records per database for Team plan |
| Automation | Basic automation capabilities with limited triggers and actions | Advanced automation capabilities with extensive triggers and actions |
| Template | Templates don’t include automation capability; no automation publish and share | plenty of plug-and-play AI automated templates with preset content; supports automation publish and share |
| Storage | 100 GB of attachments per base | 800 GB per space |
| API | Limited APIs | API-first platform making every feature an integration endpoint for automation |
When it comes to pricing, Bika.ai presents a more generous free tier and scalable paid options that offer superior value compared to Airtable.
Airtable's pricing can become costly for larger teams and extensive usage. Their plans include:
| Plan | Features | Price |
|---|---|---|
| Free plan | Unlimited bases 1,000 records per base Up to 5 editors 1 GB of attachments per base 100 automation runs Interface Designer | Free |
| Team plan | 50,000 records per base 25,000 automation runs 20 GB of attachments per base Standard sync integrations Extensions Gantt and timeline view Expanded color, formatting, and calendar options | $20 per user per month |
| Business plan | 125,000 records per base 100,000 automation runs 100 GB of attachments per base Premium sync integrations Verified data Two-way sync Admin panel SAML-based single sign-on | $45 per user per month |
| Enterprise plan | 500,000 records per base 500,000 automation runs 1,000 GB of attachments per base On-premises sync integrations Enterprise Hub Enhanced security and admin controls Enterprise API Extension and integration management Audit logs and DLP | Pricing on request (estimated to start at $70 up to $100 per user per month) |
In contrast, Bika.ai offers:
| Plan | Features | Price |
|---|---|---|
| Free plan | 5GB of storage 10,000 records per database 200 automation runs Missions, Reports, AI Summary, and more Free Send Bulk 100+ SMS / 1000+ Email OpenAPI Access | Free |
| Plus plan | 50GB of storage 100,000 records per database 30,000 automation runs Permissions control More database fields, automation actions More free SMS, Email, Reports, Missions, AI | $9.99 per user per month |
| Pro plan | 200GB of storage 500,000 records per database 60,000 automation runs IM / Email Support Team / Organization Advanced OpenAPI and AI models | $19.99 per user per month |
| Team plan | 800GB of storage 1,500,000 records per database 100,000 automation runs Audit Logs Full integrations, automations Advanced Permissions | $39.99 per user per month |
Opt for Bika.ai if you need:
Bika.ai's proactive features save precious time and resources, enabling you and your team to focus on strategic endeavors rather than mundane data management and task execution.
The Regular Invoice Collection for Paid Payments template in Bika.ai is designed to simplify the invoice collection process for timely payment assurance.
Install the Template Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install this template multiple times. One template corresponds to one project.
Assign the Finance Manager Role Invite the finance manager to join the Space. Set the role to "Finance Manager" and create an invitation link.
Configure the Automation Task
Enter the editing interface of the Automatic Invoice Collection automation task and modify the trigger conditions and execution actions as needed. If not set, it defaults to automatically sending reminders at 10 AM on the 25th of each month.
Initialize Payer Information Set the corresponding payer information in the invoice management to ensure the invoice collection function works properly.
Test the Automation Task (Send Collection Reminder)
The Automatic Invoice Collection automation task is enabled by default. Check if the reminder notification is sent successfully at 10 AM on the 25th of each month. You can also click "Run Now" to test if you receive the reminder.
Submit Invoices Payers can submit invoices through the collection reminders they receive, and the system will automatically add the invoices to the "Invoice Management" data table.
Confirm Invoices After the payer submits the invoice, the finance manager will receive a reminder to confirm if the submitted invoice is correct.
View Submitted Invoices
All submitted invoice information is stored in the Invoice Management data table for easy viewing and management.
Conclusion
Utilize this automation template to address specific challenges related to timely payment assurance and streamline your payment processes.
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