Airtable Pricing vs. Bika.ai Pricing: Which is More Advantageous for supplier inquiry handling?

When Choosing a Tool for Supplier Inquiry Handling Automation, What Factors Should You Consider?

When it comes to building automated workflows for supplier inquiry handling, there are several crucial factors that come to mind. Functionality is often the first thing we think of. But let's not forget that pricing plays a significant role too. Airtable is a common choice in the world of automation, but does its pricing really meet your expectations? Maybe comparing Airtable and Bika.ai in various aspects like pricing and functionality could help you make a wiser decision. It's essential to note that for the specific task of supplier inquiry handling, Bika.ai's Regular Invoice Collection for Paid Payments template is highly suitable. Free Trial

What are Airtable & Bika.ai?

Airtable

Airtable is a cloud-based platform that combines the simplicity of a spreadsheet with the power of a database. It's designed to help you create, share, and collaborate. You can use it to organize content, track projects, and manage tasks effectively. However, it has its challenges. The base structure can be complex for new users, and handling large datasets and providing easy-to-use automation can be a struggle. With a limit of 125,000 records per base for the Business Plan, it might not scale well for teams with extensive data management needs. Additionally, its templates lack built-in automation capabilities.

Bika.ai

Bika.ai is a no-code AI automation database that offers an easy-to-use platform with enhanced CRM, marketing automation, project management, BI, and ERP capabilities, all at an attractive price. It comes with plug-and-play templates that simplify business process automation. In the era of AI, Bika.ai can handle large amounts of data effortlessly, making it a reliable choice for various operations.

Airtable vs Bika.ai: Key Features At a Glance

Airtable is suitable for straightforward tasks and smaller databases. On the contrary, Bika.ai is capable of handling more complex tasks and larger data volumes, leveraging AI automation to streamline tasks across different business activities. Let's take a quick look at how these two platforms compare on key features:

Pricing Comparison of Airtable vs Bika.ai

Bika.ai offers a generous free tier and cost-effective paid options that provide better value compared to Airtable.

When looking at Airtable's pricing plans:

Now, let's take a look at Bika.ai's pricing plans:

Why Choose Bika.ai Over Airtable for supplier inquiry handling?

Opt for Bika.ai if you need:

• AI-driven workflow processing that slashes inefficient manual tasks significantly.
• Swift business development through the ability to save and share automation capabilities, rapidly boosting the overall team's efficiency.
• Seamless handling of large data volumes in the AI era.
• Plug-and-play setup for automation.

Bika.ai's proactive features save precious time and resources, allowing you and your team to focus on strategic activities rather than mundane data management and task execution.

How to use Bika.ai's Regular Invoice Collection for Paid Payments template？

The Regular Invoice Collection for Paid Payments template includes a data table and an automation task.

• Automation Task "Automatic Invoice Collection": Automatically collects invoices from payers who have not provided invoices at 10 AM on the 25th of each month.
• Data Table "Invoice Management": Used to store submitted invoice information.

The usage steps are as follows:

1. Install the Template

Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install this template multiple times. One template corresponds to one project.

2. Assign the Finance Manager Role

You need to invite the finance manager to join the Space. You can set the role to "Finance Manager" and then create an invitation link.

3. Configure the Automation Task

Enter the editing interface of the Automatic Invoice Collection automation task, where you can modify the task's trigger conditions and execution actions. If not set, it defaults to automatically sending reminders at 10 AM on the 25th of each month.

4. Initialize Payer Information

Set the corresponding payer information in the invoice management so that it can be used when collecting invoices. If not set, the invoice collection function will not work properly.

5. Test the Automation Task (Send Collection Reminder)

We have enabled the Automatic Invoice Collection automation task by default. You can check whether the reminder notification is successfully sent at 10 AM on the 25th of each month. You can also click "Run Now" to test whether you receive the reminder notification.

6. Submit Invoices

Payers can submit invoices through the collection reminders they have received, and the system will automatically add the invoices to the "Invoice Management" data table.

7. Confirm Invoices

After the payer submits the invoice, the finance manager will receive a reminder that the invoice has been submitted and needs to confirm whether the submitted invoice is correct.

8. View Submitted Invoices

In invoice management, you can view all submitted invoice information, including invoice status, submitter, submission time, etc.

This template is highly suitable for:

• Finance Managers: Need to efficiently manage and collect invoices.
• Administrative Staff: Need to assist employees in submitting invoices and reimbursement applications.
• Accountants: Need to organize and check invoice data.
• Team Leaders: Need to understand the reimbursement situation of team members.
• HR Managers: Need to manage the reimbursement process for employees.

Conclusion

By using this automation template, you can effectively address specific challenges related to supplier inquiry handling. It simplifies and automates the invoice collection process, ensuring timely and accurate management of invoice data. Make the smart choice and embrace the power of Bika.ai for a more efficient and streamlined workflow.

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