Airtable Pricing vs. Bika.ai Pricing: Which is More Advantageous for invoice report preparation?

Airtable Pricing vs. Bika.ai Pricing: Which is More Advantageous for invoice report preparation?

author
Bika
date
October 24, 2024
date
4 min read

When Considering Tools for Invoice Report Preparation Automation

When looking for a tool to build automated workflows for invoice report preparation, numerous factors come to mind. Beyond the basic functional requirements, pricing holds significant importance. Airtable is a common choice, but does its pricing truly meet your expectations? Maybe comparing Airtable and Bika.ai in multiple aspects like functionality and pricing can help you make a wiser decision. Notably, for the invoice report preparation automation scenario, Bika.ai's Regular Invoice Collection for Paid Payments template is highly suitable. Free Trial

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What are Airtable & Bika.ai

Airtable is a cloud-based platform that combines the simplicity of a spreadsheet with the power of a database. It's designed for creating, sharing, and collaborating, allowing you to organize content, track projects, and manage tasks. However, it comes with challenges, especially for new users in terms of the user experience, handling large datasets, and providing easy-to-use automation. The platform's architecture, centered around "bases," can be complex and present a steep learning curve for those unfamiliar with database terms. Additionally, with limitations like 125,000 records per base for the Business Plan, it might not scale well for teams with extensive data management needs. Moreover, its templates lack built-in automation capabilities, restricting the quick implementation and sharing of automated workflows.

On the other hand, Bika.ai is a no-code AI automation database offering an incredibly user-friendly platform. It provides AI-Agent-enhanced CRM, marketing automation systems, project management systems, BI, and ERP, all at an attractive price. With Bika.ai, you'll find plug-and-play templates that make automating your business processes a breeze. Crucially, in the age of AI, you don't have to worry about data volume. Bika.ai can handle databases with billions of entries effortlessly, and there's no need for constant interaction with the AI, making it the ideal choice for getting your tasks done efficiently.

Airtable vs Bika.ai: Key Features At a Glance

Airtable is suitable for simple tasks and smaller databases. In contrast, Bika.ai can handle more complex tasks and larger data volumes, leveraging AI automation to simplify tasks across various business activities. Here's a quick comparison of some key features:

FeatureAirtableBika.ai
PricingFree provided, paid plans from $20/user/monthFree provided, paid plans from $9.99/user/month
Platform TypeNo-code databaseNo-code AI automation database
Ease of UseBase structure is geeky for non-tech usersDirectory tree is easy to use and user-friendly for general users
Records per DatabaseUp to 125,000 records per base for Business planUp to 1,500,000 records per database for Team plan
AutomationBasic automation capabilities with limited triggers and actionsAdvanced automation capabilities with extensive triggers and actions
TemplateTemplates don’t include automation capability; no automation publish and shareplenty of plug-and-play AI automated templates with preset content; supports automation publish and share
Storage100 GB of attachments per base800 GB per space
APILimited APIsAPI-first platform making every feature an integration endpoint for automation

Pricing Comparison of Airtable vs Bika.ai

Bika.ai offers a generous free tier and scalable paid options that provide better value compared to Airtable.

When it comes to Airtable's pricing plans:

PlanFeaturesPrice
Free planUnlimited bases
1,000 records per base
Up to 5 editors
1 GB of attachments per base
100 automation runs
Interface Designer
Free
Team plan50,000 records per base
25,000 automation runs
20 GB of attachments per base
Standard sync integrations
Extensions
Gantt and timeline view
Expanded color, formatting, and calendar options
$20 per user per month
Business plan125,000 records per base
100,000 automation runs
100 GB of attachments per base
Premium sync integrations
Verified data
Two-way sync
Admin panel
SAML-based single sign-on
$45 per user per month
Enterprise plan500,000 records per base
500,000 automation runs
1,000 GB of attachments per base
On-premises sync integrations
Enterprise Hub
Enhanced security and admin controls
Enterprise API
Extension and integration management
Audit logs and DLP
Pricing on request
(estimated to start at
$70 up to $100 per
user per month)

Now, looking at Bika.ai's price plans:

PlanFeaturesPrice
Free plan5GB of storage
10,000 records per database
200 automation runs
Missions, Reports, AI Summary, and more
Free Send Bulk 100+ SMS / 1000+ Email
OpenAPI Access
Free
Plus plan50GB of storage
100,000 records per database
30,000 automation runs
Permissions control
More database fields, automation actions
More free SMS, Email, Reports, Missions, AI
$9.99 per user per month
Pro plan200GB of storage
500,000 records per database
60,000 automation runs
IM / Email Support
Team / Organization
Advanced OpenAPI and AI models
$19.99 per user per month
Team plan800GB of storage
1,500,000 records per database
100,000 automation runs
Audit Logs
Full integrations, automations
Advanced Permissions
$39.99 per user per month

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Why Choose Bika.ai Over Airtable for invoice report preparation

If you need an AI-driven workflow that significantly reduces manual inefficiencies, rapid business development through saving and sharing of automation capabilities, effortless handling of large data volumes in the AI era, and a plug-and-play setup for automation, Bika.ai is the way to go.

Bika.ai's proactive features save you precious time and resources, allowing you and your team to focus on strategic activities rather than getting bogged down in data management and mundane tasks.

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How to use Bika.ai's Regular Invoice Collection for Paid Payments template?

  1. Install the Template Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install this template multiple times. One template corresponds to one project.

  2. Assign the Finance Manager Role You need to invite the finance manager to join the Space. You can set the role to "Finance Manager" and then create an invitation link.

Invite Finance Manager

  1. Configure the Automation Task Enter the editing interface of the Automatic Invoice Collection automation task, where you can modify the task's trigger conditions and execution actions. If not set, it defaults to automatically sending reminders at 10 AM on the 25th of each month.

Set Reminder Time

  1. Initialize Payer Information Set the corresponding payer information in the invoice management so that it can be used when collecting invoices. If not set, the invoice collection function will not work properly.

Set Payer Information

  1. Test the Automation Task (Send Collection Reminder) We have enabled the Automatic Invoice Collection automation task by default. You can check whether the reminder notification is successfully sent at 10 AM on the 25th of each month. You can also click "Run Now" to test whether you receive the reminder notification.

Test Automation Task

  1. Submit Invoices Payers can submit invoices through the collection reminders they have received, and the system will automatically add the invoices to the "Invoice Management" data table.

Submit Invoice

  1. Confirm Invoices After the payer submits the invoice, the finance manager will receive a reminder that the invoice has been submitted and needs to confirm whether the submitted invoice is correct.

Confirm Invoice

  1. View Submitted Invoices In invoice management, you can view all submitted invoice information, including invoice status, submitter, submission time, etc.

Conclusion Use this automation template to solve specific challenges related to invoice report preparation.

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