Airtable Pricing vs. Bika.ai Pricing: Which is More Advantageous for Employee?

Bika

October 10, 2024

4 min read

Introduction

When an Employee is looking for a tool to build automated workflows for Invoice collation reminders, numerous factors come into play. It's not just about the functionality; pricing holds significant importance too. Airtable is often considered for automation, but does its pricing meet your expectations? Let's compare Airtable and Bika.ai across various aspects, including pricing and functionality, to make a more informed choice. It's worth noting that, for the Invoice collation reminders automation scenario, Bika.ai's Invoice collation reminders template is highly suitable. Free Trial

vs-airtable

What is Airtable?

Airtable is a cloud-based platform that combines the simplicity of a spreadsheet with the power of a database. It's designed for creating, sharing, and collaborating. You can use it to organize content, track projects, and manage tasks effectively. However, it has some drawbacks. New users might find the base structure complex and geeky, which presents a steep learning curve. Handling large datasets can also be a challenge, as it has a limit of 125,000 records per base for the Business Plan. Moreover, its templates lack built-in automation capabilities, restricting efficient team collaboration.

What is Bika.ai?

Bika.ai is a no-code AI automation database with an extremely user-friendly platform. It offers AI-Agent-enhanced CRM, marketing automation systems, project management systems, BI, and ERP at attractive prices. Bika.ai provides plug-and-play templates that simplify automating business processes. In the era of AI, it can handle massive data volumes effortlessly, eliminating the need for constant interaction with the AI.

Airtable vs Bika.ai: Key Features At a Glance

Airtable is suitable for straightforward tasks and smaller databases. On the other hand, Bika.ai excels in handling complex tasks and larger data volumes, leveraging AI automation to streamline various business activities. Here's a comparison of some key features:

Feature	Airtable	Bika.ai
Pricing	Free provided, paid plans from $20/user/month	Free provided, paid plans from $9.99/user/month
Platform Type	No-code database	No-code AI automation database
Ease of Use	Base structure is geeky for non-tech users	Directory tree is easy to use and user-friendly for general users
Records per Database	Up to 125,000 records per base for Business plan	Up to 1,500,000 records per database for Team plan
Automation	Basic automation capabilities with limited triggers and actions	Advanced automation capabilities with extensive triggers and actions
Template	Templates don’t include automation capability; no automation publish and share	plenty of plug-and-play AI automated templates with preset content; supports automation publish and share
Storage	100 GB of attachments per base	800 GB per space
API	Limited APIs	API-first platform making every feature an integration endpoint for automation

Pricing Comparison of Airtable vs Bika.ai

Bika.ai offers a more generous free tier and cost-effective paid options, providing better value compared to Airtable. For larger teams and extensive usage, Airtable's pricing can be expensive, while Bika.ai offers solutions that don't compromise on features and capabilities.

Airtable’s price plans

Plan	Features	Price
Free plan	Unlimited bases 1,000 records per base Up to 5 editors 1 GB of attachments per base 100 automation runs Interface Designer	Free
Team plan	50,000 records per base 25,000 automation runs 20 GB of attachments per base Standard sync integrations Extensions Gantt and timeline view Expanded color, formatting, and calendar options	$20 per user per month
Business plan	125,000 records per base 100,000 automation runs 100 GB of attachments per base Premium sync integrations Verified data Two-way sync Admin panel SAML-based single sign-on	$45 per user per month
Enterprise plan	500,000 records per base 500,000 automation runs 1,000 GB of attachments per base On-premises sync integrations Enterprise Hub Enhanced security and admin controls Enterprise API Extension and integration management Audit logs and DLP	Pricing on request (estimated to start at $70 up to $100 per user per month)

Bika.ai’s price plans

Plan	Features	Price
Free plan	5GB of storage 10,000 records per database 200 automation runs Missions, Reports, AI Summary, and more Free Send Bulk 100+ SMS / 1000+ Email OpenAPI Access	Free
Plus plan	50GB of storage 100,000 records per database 30,000 automation runs Permissions control More database fields, automation actions More free SMS, Email, Reports, Missions, AI	$9.99 per user per month
Pro plan	200GB of storage 500,000 records per database 60,000 automation runs IM / Email Support Team / Organization Advanced OpenAPI and AI models	$19.99 per user per month
Team plan	800GB of storage 1,500,000 records per database 100,000 automation runs Audit Logs Full integrations, automations Advanced Permissions	$39.99 per user per month

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Why Choose Bika.ai Over Airtable for Employee

Bika.ai offers significant value for Employees, especially in the context of Invoice collation reminders. It provides increased efficiency, saves time, reduces errors, offers customization, convenience, and cost savings. For instance, it can send monthly invoice reminders, collect invoices from employees, track submitted invoices, notify the finance department, ensure timely reimbursement, manage invoice data, automate reminder schedules, verify invoice submissions, handle various reimbursement types, simplify administrative tasks, improve financial reporting, facilitate tax filing, encourage prompt invoice submission, reduce administrative workload, enhance financial accuracy, coordinate with departments, automate follow-up reminders, gather required documentation, streamline approval processes, monitor expense reports, update reimbursement statuses, generate financial summaries, manage monthly reminders, automate data entry, handle invoice disputes, ensure compliance, track financial deadlines, prepare financial documents, reduce late submissions, enhance data management, improve workflow efficiency, coordinate with team leaders, integrate with financial systems, and facilitate communication.

How to use Bika.ai's Invoice collation reminders template?

To facilitate the work of finance and administrative staff, the system will automatically remind company colleagues to collect invoices and submit applications on a regular basis according to your settings. In this way, colleagues can quickly take photos and upload invoices, helping finance and administrative staff to quickly collate invoice data for subsequent reimbursement or tax filing.

This template includes a database and an automation task.

Automation Task "Automatic Invoice Collection Reminder for Members": Automatically reminds members to collect invoices at 10 AM on the 25th of each month.
Database "Invoices Submitted by Members": Used to store the invoice information submitted by employees.

The usage steps are as follows:

Install the Template

Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install this template multiple times. One template corresponds to one project.

Configure the Automation Task

Enter the edit interface of the Automatic Invoice Collection Reminder for Members automation task, where you can modify the trigger conditions and execution actions. If not set, the default is to send reminders at 10 AM on the 25th of each month.

You can find the Automatic Invoice Collection Reminder for Members automation task on the "Settings" page, click the "Edit" button, and set the reminder time under "Trigger Conditions."

Set Reminder Time

Test the Automation Task (Sending Collection Reminders)

We have already enabled the Upload Invoice automation task by default. You can check if the reminder notification is successfully sent at 10 AM on the 25th of each month. You can also click "Run Now" to test if you receive the reminder notification.

Test Automation Task

Submit Invoices

Employees can submit invoices through the received collection reminder, and the system will automatically add the invoices to the Invoices Submitted by Members database.

Submit Invoice

View Submitted Invoices

All submitted invoice information will be stored in the Invoices Submitted by Members database, where you can view and manage it at any time.

This template is suitable for finance managers, administrative staff, employees, accountants, team leaders, and HR managers.

Conclusion

By choosing Bika.ai and using its Invoice collation reminders template, you can solve your specific workflow challenges and enhance the efficiency and effectiveness of your invoice management process.

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