Airtable Pricing vs. Bika.ai Pricing: Which is More Advantageous for Administrative Staff?

Bika

October 10, 2024

3 min read

When Considering Tools for Regular Invoice Collection: Beyond Functionality

When administrative staff are on the hunt for a tool to build automated workflows for regular invoice collection for paid payments, numerous factors come to mind. Functionality is often the first consideration. However, pricing should never be overlooked. Airtable is a common choice for automation, but does its pricing truly meet your expectations? Let's compare Airtable and Bika.ai across various aspects to make a more informed decision.

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What are Airtable & Bika.ai?

Airtable is a cloud-based platform that combines the simplicity of a spreadsheet with the power of a database. It's designed for creating, sharing, and collaborating, allowing users to organize content, track projects, and manage tasks. However, it comes with its challenges. The base structure can be complex for new users, it has limitations in handling large datasets, and its automation features aren't as user-friendly.

On the other hand, Bika.ai is a no-code AI automation database that offers an easy-to-use platform. It provides enhanced CRM, marketing automation, project management, BI, and ERP capabilities at an attractive price.

Airtable vs Bika.ai: Key Features At a Glance

Airtable is suitable for simple tasks and smaller databases. Bika.ai, on the contrary, can handle more complex tasks and larger data volumes. The key features comparison is as follows:

Feature	Airtable	Bika.ai
Pricing	Free provided, paid plans from $20/user/month	Free provided, paid plans from $9.99/user/month
Platform Type	No-code database	No-code AI automation database
Ease of Use	Base structure is geeky for non-tech users	Directory tree is easy to use and user-friendly for general users
Records per Database	Up to 125,000 records per base for Business plan	Up to 1,500,000 records per database for Team plan
Automation	Basic automation capabilities with limited triggers and actions	Advanced automation capabilities with extensive triggers and actions
Template	Templates don’t include automation capability; no automation publish and share	plenty of plug-and-play AI automated templates with preset content; supports automation publish and share
Storage	100 GB of attachments per base	800 GB per space
API	Limited APIs	API-first platform making every feature an integration endpoint for automation

Pricing Comparison of Airtable vs Bika.ai

When it comes to pricing, Bika.ai presents a more generous free tier and scalable paid options that offer better value. Airtable's pricing can become costly for larger teams and extensive usage.

Airtable’s price plans

Plan	Features	Price
Free plan	Unlimited bases 1,000 records per base Up to 5 editors 1 GB of attachments per base 100 automation runs Interface Designer	Free
Team plan	50,000 records per base 25,000 automation runs 20 GB of attachments per base Standard sync integrations Extensions Gantt and timeline view Expanded color, formatting, and calendar options	$20 per user per month
Business plan	125,000 records per base 100,000 automation runs 100 GB of attachments per base Premium sync integrations Verified data Two-way sync Admin panel SAML-based single sign-on	$45 per user per month
Enterprise plan	500,000 records per base 500,000 automation runs 1,000 GB of attachments per base On-premises sync integrations Enterprise Hub Enhanced security and admin controls Enterprise API Extension and integration management Audit logs and DLP	Pricing on request (estimated to start at $70 up to $100 per user per month)

Bika.ai’s price plans

Plan	Features	Price
Free plan	5GB of storage 10,000 records per database 200 automation runs Missions, Reports, AI Summary, and more Free Send Bulk 100+ SMS / 1000+ Email OpenAPI Access	Free
Plus plan	50GB of storage 100,000 records per database 30,000 automation runs Permissions control More database fields, automation actions More free SMS, Email, Reports, Missions, AI	$9.99 per user per month
Pro plan	200GB of storage 500,000 records per database 60,000 automation runs IM / Email Support Team / Organization Advanced OpenAPI and AI models	$19.99 per user per month
Team plan	800GB of storage 1,500,000 records per database 100,000 automation runs Audit Logs Full integrations, automations Advanced Permissions	$39.99 per user per month

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Why Choose Bika.ai Over Airtable for Administrative Staff

For administrative staff, Bika.ai offers several compelling reasons over Airtable. Firstly, its Regular Invoice Collection for Paid Payments template is exceptionally well-suited. It provides features such as regular invoice reminders, unpaid invoice tracking, invoice collection reports, and more.

The template enables increased efficiency, saving time and reducing errors. It offers customization options to fit specific needs and ensures convenience in invoice management.

Moreover, Bika.ai provides cost savings compared to Airtable, especially for teams with larger data volumes and complex requirements.

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How to use Bika.ai's Regular Invoice Collection for Paid Payments template?

Install the Template: Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install it multiple times.
Assign the Finance Manager Role: Invite the finance manager to join the Space and set their role.
Configure the Automation Task: Enter the editing interface to modify the trigger conditions and execution actions.
Initialize Payer Information: Set the corresponding payer information in the invoice management.
Test the Automation Task (Send Collection Reminder): Check if the reminder notification is sent successfully or test it manually.
Submit Invoices: Payers can submit invoices through the received collection reminders.
Confirm Invoices: The finance manager receives a reminder to confirm the submitted invoice.
View Submitted Invoices: All submitted invoice information is stored in the data table for easy viewing and management.

Conclusion

Administrative staff can significantly benefit from using Bika.ai's Regular Invoice Collection for Paid Payments template. It simplifies and automates the invoice collection process, allowing for more efficient and accurate management. By choosing Bika.ai, administrative staff can solve their specific scenario challenges and streamline their workflow.

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