Airtable Alternative for Finance Manager: Invoice collation reminders

Bika

August 14, 2024

2 min read

Finance Managers Need Automation Tools

Finance managers often face numerous challenges in their daily office work, and one of them is invoice collation and reminders. This task is not only time-consuming but also prone to errors. Airtable has been a common choice for many, but now, there's an alternative worth considering - Bika.ai's Invoice collation reminders template.

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Airtable vs Bika.ai: Key Features At a Glance

Feature	Airtable	Bika.ai
Pricing	Free provided, paid plans from $20/user/month	Free provided, paid plans from $9.99/user/month
Platform Type	No-code database	No-code AI automation database
Ease of Use	Base structure is geeky for non-tech users	Directory tree is easy to use and user-friendly for general users
Records per Database	Up to 125,000 records per base for Business plan	Up to 1,500,000 records per database for Team plan
Automation	Basic automation capabilities with limited triggers and actions	Advanced automation capabilities with extensive triggers and actions
Template	Templates don’t include automation capability; no automation publish and share	plenty of plug-and-play AI automated templates with preset content; supports automation publish and share
Storage	100 GB of attachments per base	800 GB per space
API	Limited APIs	API-first platform making every feature an integration endpoint for automation

Bika.ai Designed with Finance Managers in Mind

Bika.ai's team has conducted in-depth research within the finance manager community. They have harnessed industry knowledge and a profound understanding of user needs, combined with market practices, to create the Invoice collation reminders template.

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The Value of Bika.ai for Finance Managers

The Invoice collation reminders template offers significant value to finance managers. It increases efficiency by sending monthly invoice reminders, reducing the administrative workload. It saves time by automating the collection process and ensuring timely reimbursement. Error reduction is achieved through accurate data management and verification of invoice submissions. Customization options allow for tailoring the template to specific company requirements. The convenience of quick photo uploads and centralized data management simplifies administrative tasks and improves financial reporting. Cost savings are realized through efficient processes and reduced manual effort.

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How to Use Bika.ai's Invoice Collation Reminders Template

The system automatically reminds company colleagues to collect invoices and submit applications based on your settings. Colleagues can quickly take photos and upload invoices, helping finance and administrative staff to quickly collate invoice data for subsequent reimbursement or tax filing processes.

This template includes a database and an automation task. The "Automatic Invoice Collection Reminder for Members" automation task automatically reminds members to collect invoices at 10 AM on the 25th of each month. The "Invoices Submitted by Members" database is used to store the invoice information submitted by employees.

To use it:

Install the template into your Bika Space Station.
Configure the automation task, modifying the trigger conditions and execution actions.
Test the automation task to ensure the reminder notifications are sent as expected.
Employees submit invoices through the received collection reminder.
View and manage the submitted invoices in the database.

How to Switch From Airtable to Bika.ai

Switching from Airtable to Bika.ai is straightforward:

Export your data from Airtable in CSV or Excel format.
Sign up for Bika.ai and use its data import tools to transfer your data.
Set up your automation templates in Bika.ai and start enjoying the benefits of AI automation.

Call on finance managers to embrace this change and utilize the Invoice collation reminders template to enhance their work efficiency and accuracy.

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