Event Contacts Management

Are you headed to an important event or conference? Use this Event Contacts Management template to easily keep track of the professional connections you make. This template is designed to help you organize events and contacts in a streamlined way, allowing you to log essential details, link to LinkedIn and GitHub profiles, and record notes on discussions. It’s a flexible starting point that you can build upon to create a full personal CRM for networking.

Template Structure

This template is organized into two main databases: Events and People.

Events

The Events database is where you can record all relevant information about each event you attend.This database allows you to have a quick view of the events you’re attending, helping you keep track of timing and locations.

People

The People database is designed to capture details of each contact you meet.This structure enables you to efficiently record details about each contact, making it easy to follow up or reference your previous discussions.

New Contact Form

The New Contact Form is designed for easy data entry when adding new contacts to the People database. This form includes fields for essential information, enabling quick and accurate data collection. Simply enter each contact's Name, Email, Phone, Company, What Did We Discuss, and profile links (LinkedIn or GitHub). This form streamlines the contact entry process, especially when adding multiple contacts after an event.

How to Use the Template

1. Add Event Details: Start by filling out the Events table with information about each event or conference.
2. Log Contacts with the New Contact Form: Use the New Contact Form to quickly add contacts after meeting them at an event. The data will populate into the People table.
3. Track Interactions: In the What Did We Discuss and Date fields, note conversation topics and interaction dates. This helps you remember key points for follow-ups.
4. Customize as Needed: Expand the template into a full personal CRM by adding fields like “Follow-Up Date” or “Contact Priority.”

Key Features

• Centralized Event & Contact Management: Consolidate all event and contact information in one place.
• Easy Contact Entry with New Contact Form: Streamlined data entry for contacts after events.
• LinkedIn & GitHub Integration: Include professional profile links for each contact.
• Flexible Customization: Modify the template to serve broader CRM needs.
• Discussion Notes: Log conversation details for easier recall.

FAQ

1. How do I link a contact to a specific event?

In the People database, there is a field that links to the Events database. When using the New Contact Form, simply select the relevant event from the dropdown menu to associate the person with where you met them.

2. Can I use this on my phone while at the conference?

Yes. Open the New Contact Form view, click the "Share" button, and copy the public link. Bookmark this link on your mobile browser so you can quickly input new contact details immediately after meeting someone.

3. How do I add a photo of a physical business card?

You can easily add an Attachment field to the People database. Once added, drag this field onto your New Contact Form so you can snap a picture of the business card and upload it directly when creating the contact.

4. How can I turn this into a CRM to track follow-ups?

To make this actionable, add a Date field named "Follow-Up Due" and a Single Select field named "Status" (e.g., To Contact, Emailed, Connected) to the People table. You can then sort or group your view by these fields to see who needs attention.