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When it comes to choosing a tool for building automated workflows for invoice collection supervision, numerous factors come to mind. Functionality is often the first consideration, but pricing holds equal, if not greater, importance. Zapier is a popular choice in the automation space, but does its pricing meet your expectations? Let's compare Zapier and Bika.ai in various aspects to make a more informed decision.
Zapier is well-known for facilitating task automation between different web applications. However, it has its limitations. The separation of its automation and database functionalities can lead to a less-than-ideal user experience. Additionally, the cost structure for its various features, such as the "Tables" feature, can quickly add up.
Bika.ai, on the other hand, is a no-code AI automation database that offers an easy-to-use platform. It provides an array of features including AI-Agent-enhanced CRM, marketing automation system, project management system, BI, and ERP, all at an attractive price.
A quick comparison of some key features between Zapier and Bika.ai reveals significant differences.
| Feature | Zapier | Bika.ai |
|---|---|---|
| Pricing | Automation starts at $19.99/month + Database starts at $20/month | Starts at $9.99/month per seat |
| Automation per Month | Starts at 750 tasks/month | Starts at 30,000 runs/month |
| Database Integration | Database separates from automation, additional cost | Integrated visual database with automation |
| Maximum Records | 500,000 records for the highest plan | 1,500,000 records for the highest plan |
| Tables Offered | Up to 50 tables in the highest plan | Unlimited tables |
| Templates | Templates without pre-filled content | Plug-and-play templates with pre-filled content and detailed guides |
| Customization | Limited by app connections and plan limits | Extensive customization with API-first design |
| Integration | Over 6,000 apps | Over 6,000 apps through integrations with Zapier, Make, Pabbly, and others |
| Data Handling | Limited field types and views | 38 field types and 13 node resources |
| Proactive Automation | None | Proactive AI that manages and schedules tasks |
The pricing structures of Zapier and Bika.ai vary significantly.
| Plan | Features | Price |
|---|---|---|
| Free plan | 100 tasks per month Zapier automation platform Unlimited Zaps Two-step Zaps AI power-ups | Free |
| Team plan | Starts at 750 tasks per month Multi-step Zaps Unlimited Premium apps Webhooks Email support | starting from $19.99 |
| Business plan | Starts at 2000 tasks per month Unlimited users Shared workspaces Shared app connections Premier Support SSO add-on (contact us) | starting from $69 |
| Enterprise plan | Advanced admin permissions and app controls Annual task limits Observability SAML SSO Designated Technical Support | Contact for pricing |
| Plan | Features | Price |
|---|---|---|
| Basic | 5 Tables 100 fields per table 2,500 records per table 3 views per table | Free |
| Premium | 20 Tables 200 fields per table 100,000 records per table 50 views per table | $20 |
| Advanced | 50 Tables 200 fields per table 500,000 records per table 50 views per table | $100 |
| Plan | Features | Price |
|---|---|---|
| Free plan | 5GB of storage 10,000 records per database 200 automation runs Missions Reports AI Summary and more Free Send Bulk 100+ SMS / 1000+ Email OpenAPI Access | Free |
| Plus plan | 50GB of storage 100,000 records per database 30,000 automation runs Permissions control More database fields automation actions More free SMS Reports Missions AI | $9.99 per user per month |
| Pro plan | 200GB of storage 500,000 records per database 60,000 automation runs IM / Email Support Team / Organization Advanced OpenAPI and AI models | $19.99 per user per month |
| Team plan | 800GB of storage 1,500,000 records per database 100,000 automation runs Audit Logs Full integrations automations Advanced Permissions | $39.99 per user per month |
Opting for Bika.ai offers several compelling advantages.
The Regular Invoice Collection for Paid Payments template by Bika.ai is a highly efficient tool. Here's how to use it:
Install this template into your Bika Space. If you need to manage multiple projects simultaneously, you can install this template multiple times. One template corresponds to one project.
Invite the finance manager to join the Space, set the role to "Finance Manager", and create an invitation link.
Enter the editing interface of the Automatic Invoice Collection automation task to modify trigger conditions and execution actions.
Set the corresponding payer information in the invoice management to ensure proper invoice collection.
Check if the reminder notification is sent at the default time or test it manually.
Payers can submit invoices through the collection reminders they receive, and the system will add them to the data table.
The finance manager will receive a reminder to confirm the submitted invoice's correctness.
All submitted invoice information can be viewed and managed in the Invoice Management data table.
Conclusion
Bika.ai's Regular Invoice Collection for Paid Payments template provides an efficient solution for invoice collection supervision. Make the switch and streamline your processes today.
